DISCOVERYONE CONTENT INVENTORY

What is Content Inventory?

70% of file-system content is redundant, outdated and trivial. Most of this is stale data – it hasn’t been touched in over a year. 15-20% is duplicate content and an additional 5-10% is orphaned content or not business relevant. The best way to deal with redundant, outdated and trivial content is to delete it.

Storing older content is worse than just an unnecessary cost because the value of storing it decreases quickly while the cost of storage does not. This creates an increasing negative return on investment as the value of what is being stored declines, increasing the cost-value gap.

Pingar DiscoveryOne controls your unstructured content cost by identifying documents that are candidates for disposal. DiscoveryOne provides a Content Inventory to identify low-hanging fruit for immediate archival and disposal. A second pass allows you to identify content that could be migrated to an Enterprise Content Management System.

How It works?

DiscoveryOne automatically assigns categories to content. There are pre-defined categories and in addition you can create specific categories of your choice.

Auto-categorization using DiscoveryOne will massively reduces the cost and burden of compliance. You can use DiscoveryOne to implement your retention policies for email and electronic documents along with an EDRMS. DiscoveryOne can categorize against content-types and topics.

Using DiscoveryOne for auto-categorization ensures that you can implement and show you have actioned a defensible deletion strategy that:

It gets done
It is consistent
It does not impede on users’ time
It shows regulators that you have a system and have gone to reasonable measures that stack up

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What Components and Concepts Can Be Used?

Crawling

File shares
SharePoint
Multiple data repositories

Duplicate Detection

Binary Duplicate
Content Duplicate
Near-duplicate

Compliance

Personally Identifiable Information
Credit Cards etc.

Common Activities and Functions

Enterprise wide and particularly in finance, HR, IT & Compliance

Audit Map

Visualise what is where
Bird’s-eye view

Common Content Types

E.g., Contract, Report, Agreement etc.

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